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5 best business expense and mileage tracker apps

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by David Em
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Manually tracking your business expenses and mileage can be time-consuming. That’s why using a tracker app is key.

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1. BizXpenseTracker

BizXpenseTracker app logo and screenshots of the it.
Screenshots courtesy of Apple.

BizXpenseTracker is developed by Silverware Software and is only available on the Apple App Store.

It’s an all-in-one app because it allows you to track expenses, mileage, and time.

You can create customized categories and sub-categories for better organization.

It’s also easy to export because you can choose a PDF or CSV for Excel. Once exported, you can send it to your accountant, which they’ll love.

The app is $6.99, and it’s a one-time purchase.

Additionally, you can get the Dropbox add-on and the Optical Character Recognition (OCR) add-on, which is $1.

2. Expensify

Expensify app logo and screenshots.
Screenshots courtesy of Apple.

Expensify is a powerful tool that’ll take the manual labor out of expense and mileage tracking. With Expensify, you can do the following:

  • Scan receipts.
  • Import credit card transactions.
  • Manage corporate spend in one place.
  • Reimburse expense reports as soon as the next day.
  • Track expenses.
  • Track mileage with GPS.
  • Build custom reports.

Expensify can be found on the Apple App Store and Google Play Store.

It’s free to download, and you get 25 SmartScans per month for free, which is when it reads the merchant, date, and amount from a receipt. For the unlimited version, it’ll cost $4.99 per month.

3. Everlance

Everlance app logo and graphics of the app.
Screenshots courtesy of Apple.

Everlance is an excellent app for tracking your expenses and mileage. It uses GPS to create an IRS-compliant mileage log and connects with your bank or credit card to sync with your expenses and receipts.

It’s available on the Apple App Store and Google Play Store. The standard Everlance account is free.

However, you can upgrade to Premium for $7.99 per month or $59.99 per year.

With Everlance Premium, you get unlimited mileage tracking, advanced PDF reports, premium support, and bank or credit card integration.

4. SAP Concur

SAP Concur app logo and screenshots of it.
Screenshots courtesy of Apple.

SAP Concur simplifies travel, expense, and invoice management. You can manage the entire travel and expense process on-the-go.

It allows you to capture photos of the receipts, import transactions from your credit cards, track mileage, and easily book business travel.

It’s available on the Apple App Store and Google Play Store. You also need to be an existing SAP Concur user to utilize the app.

5. Quickbooks

Quickbooks app logo and screenshots of the app.
Screenshots courtesy of Apple.

When it comes to accounting software, Quickbooks is one of the biggest names in the market. With Quickbooks, you can do the following:

  • Log miles.
  • Create invoices.
  • Track your transactions.
  • Project profitability.
  • Customizable reports.
  • Great customer support.

Quickbooks is an excellent choice for photographers because it’s well-designed and flexible.

It’s available on the Apple App Store, and Google Play Store. However, make sure you sign-up online first.

Conclusion

Tracking your expenses and mileage is important for taxes and overall accounting. However, it’s also a great way to reflect on what you’re spending your money on to see if it’s helping your business. It builds your financial awareness.

More resources:

Featured image courtesy of Pexels.

About David Em

David Em.

David Em is the founder of Portraits Refined. He’s a published portrait photographer dedicated to helping photographers develop skills, capture incredible photos, and build successful businesses.

About Portraits Refined

Portraits Refined (PR) is a media company that publishes the latest expert-backed portrait photography tips, in-depth camera gear reviews, and helpful advice to grow your photography business.

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